{"id":3034,"date":"2022-07-25T08:47:20","date_gmt":"2022-07-25T06:47:20","guid":{"rendered":"https:\/\/www.manutan.cz\/magazin\/?p=3034"},"modified":"2025-09-07T09:25:11","modified_gmt":"2025-09-07T07:25:11","slug":"rozhovor-s-office-manazerkou-nesmite-ztratit-system-nebo-se-v-ukolech-utopite","status":"publish","type":"post","link":"https:\/\/www.manutan.cz\/magazin\/?p=3034","title":{"rendered":"Rozhovor s office mana\u017eerkou: nesm\u00edte ztratit syst\u00e9m, nebo se v \u00fakolech utop\u00edte"},"content":{"rendered":"\n
\"pexels-burst-373892\"<\/figure>\n\n\n\n

Pavlo, co v\u0161echno va\u0161e back office pozice obn\u00e1\u0161\u00ed?<\/strong><\/p>\n\n\n\n

Rozhodn\u011b to je administrativn\u00ed podpora firmy, zodpov\u00edd\u00e1m za provoz v\u0161ech na\u0161ich pobo\u010dek, velk\u00e9 v Brn\u011b, men\u0161\u00ed v Praze a tak\u00e9 m\u00e1m na starosti brn\u011bnsk\u00fd ateli\u00e9r. Star\u00e1m se tak\u00e9 o HR aktivity, pracuji s doch\u00e1zkov\u00fdm syst\u00e9mem, \u0159e\u0161\u00edm fleet management, organizuji akce jako v\u00e1no\u010dn\u00ed ve\u010d\u00edrky nebo \u0161kolen\u00ed a m\u00e1m i drobn\u00e9 IT \u00fakoly. N\u00e1pl\u0148 pr\u00e1ce m\u00e1m velmi pestrou a bav\u00ed m\u011b, \u017ee nikdy nev\u00edm, co p\u0159inese dal\u0161\u00ed den.<\/p>\n\n\n\n

Zmi\u0148ujete spr\u00e1vu kancel\u00e1\u0159\u00ed a prostor, co p\u0159esn\u011b si pod t\u00edm p\u0159edstavit?<\/strong><\/p>\n\n\n\n

Spad\u00e1 sem spousta drobn\u00fdch v\u011bc\u00ed. Objedn\u00e1v\u00e1m a p\u0159ipravuji k\u00e1vu, nad r\u00e1mec \u00faklidov\u00e9 agentury zaji\u0161\u0165uji drobn\u00fd \u00faklid \u2013 t\u0159eba po klientech, kdy\u017e v zaseda\u010dce skon\u010d\u00ed jedn\u00e1n\u00ed. Star\u00e1m se o to, aby fungovala klimatizace, kv\u011btiny byly pravideln\u011b zalit\u00e9. Komunikuji s dodavateli slu\u017eeb i majiteli budovy. Za\u0159izuji zkr\u00e1tka v\u0161echno, co je pot\u0159eba. Kur\u00fdrn\u00ed slu\u017eby, j\u00edzdenky, letenky, tisk vizitek, certifik\u00e1t\u016f, ale d\u011bl\u00e1m i drobn\u00e9 grafick\u00e9 pr\u00e1ce. <\/p>\n\n\n\n

Jak \u0159e\u0161\u00edte objedn\u00e1v\u00e1n\u00ed kancel\u00e1\u0159sk\u00fdch pom\u016fcek nebo v\u011bc\u00ed, kter\u00e9 je t\u0159eba pravideln\u011b dokupovat?<\/strong><\/p>\n\n\n\n

Jsme celkem mal\u00e1 firma, a proto se \u0159\u00edd\u00edm hodn\u011b pocitov\u011b. Jednou za m\u011bs\u00edc projdu v\u0161echny prostory, kde ukl\u00e1d\u00e1me v\u011bci \u2013 jde hlavn\u011b o drogerii a hygienick\u00e9 vybaven\u00ed<\/a><\/span>, kancel\u00e1\u0159sk\u00e9 pot\u0159eby se zase tak rychle nespot\u0159ebuj\u00ed. V\u011bt\u0161ina pr\u00e1ce koleg\u016f se odehr\u00e1v\u00e1 online a z\u00e1rove\u0148 n\u00e1s v kancel\u00e1\u0159\u00edch nen\u00ed tolik, \u010d\u00e1st lid\u00ed pracuje z domova. Je\u0161t\u011b p\u0159ed pandemi\u00ed jsme m\u011bli velkou spot\u0159ebu t\u0159eba samolepic\u00edch pap\u00edrk\u016f<\/a><\/span> (tzv. post its), tak\u017ee jsem je ka\u017ed\u00fd m\u011bs\u00edc dopl\u0148ovala, ale i to se vlivem pandemie sn\u00ed\u017eilo.<\/p>\n\n\n\n

Ned\u011bl\u00e1me velk\u00e9 z\u00e1soby: d\u00edky filosofii firmy, poloze v centru Brna, ale i pr\u00e1ci koleg\u016f, kter\u00e1 se odehr\u00e1v\u00e1 v onlinu <\/h2>\n\n\n\n

\u017d\u00e1dn\u00e9 v\u011bt\u0161\u00ed z\u00e1soby tedy ve firm\u011b ned\u011bl\u00e1te?<\/strong><\/p>\n\n\n\n

Majitel\u00e9 firmy jsou minimalisty a \u0159\u00edd\u00edme se filosofi\u00ed, \u017ee ned\u011bl\u00e1me velk\u00e9 z\u00e1soby, ale dokupujeme v\u011bci, a\u017e kdy\u017e jsou pot\u0159eba. V kancel\u00e1\u0159i jsem ka\u017ed\u00fd den a vid\u00edm, kdy\u017e n\u011bco dojde. S\u00eddl\u00edme v centru Brna, tak\u017ee to klidn\u011b obratem dokoup\u00edm. Pokud toho doch\u00e1z\u00ed v\u00edce najednou, t\u0159eba pap\u00edry do tisk\u00e1rny<\/a><\/span>, objedn\u00e1v\u00e1m online.<\/p>\n\n\n\n

D\u0159\u00edve jste pracovala ve velk\u00e9 spole\u010dnosti, jak jste to \u0159e\u0161ili tam?<\/strong><\/p>\n\n\n\n

V t\u00e9 firm\u011b n\u00e1s bylo sto a velk\u00fdm rozd\u00edlem bylo, \u017ee jsme nes\u00eddlili v centru Brna, ale na periferii. Z\u00e1soby se tvo\u0159ily pravideln\u011bji. Nem\u011bla jsem \u017e\u00e1dnou propracovanou tabulku v Excelu, ale omezen\u00fd budget<\/em>. Ten m\u00e1m ostatn\u011b i nyn\u00ed. Dostala jsem t\u0159eba patn\u00e1ct tis\u00edc na v\u0161echno a musela si vyhodnotit, co je prioritn\u00ed. Nikdy nesm\u011bla chyb\u011bt k\u00e1va nebo fixy na whiteboardy<\/a><\/span> v ka\u017ed\u00e9 zaseda\u010dce. V\u011bt\u0161inu v\u011bc\u00ed jsem objedn\u00e1vala u zasmluvn\u011bn\u00e9 firmy. <\/p>\n\n\n\n

Zmi\u0148ovala jste, \u017ee spravujete i kancel\u00e1\u0159 v Praze. Jak to zvl\u00e1d\u00e1te na d\u00e1lku?<\/strong><\/p>\n\n\n\n

V pra\u017esk\u00e9 kancel\u00e1\u0159i, kde pracuje koleg\u016f m\u00e9n\u011b, je celkov\u00e1 spot\u0159eba je\u0161t\u011b men\u0161\u00ed. Zhruba jednou za m\u011bs\u00edc do Prahy zajedu, v\u0161e zkontroluji a pokud n\u011bco doch\u00e1z\u00ed urgentn\u011b, objedn\u00e1m to koleg\u016fm online. Se spr\u00e1vcem budovy komunikuji po telefonu, to jde na d\u00e1lku bez probl\u00e9m\u016f.<\/p>\n\n\n\n

Projd\u011bte si slovn\u00ed\u010dek pojm\u016f, se kter\u00fdmi se jako n\u00e1kup\u010d\u00ed setk\u00e1te nej\u010dast\u011bji >><\/a> <\/span><\/p>\n\n\n\n

Doporu\u010duji pracovat s projektov\u00fdm n\u00e1strojem, kalend\u00e1\u0159em a se\u0161item<\/h2>\n\n\n\n

M\u00e1te n\u011bjak\u00e9 vychyt\u00e1vky nebo n\u00e1stroje, kter\u00e9 jste za 8 let pr\u00e1ce v back office zavedla a uleh\u010duj\u00ed v\u00e1m nyn\u00ed pr\u00e1ci?<\/strong><\/p>\n\n\n\n

Mysl\u00edm, \u017ee velmi d\u016fle\u017eit\u00e1 je organizovanost a pr\u016fb\u011b\u017en\u00e1 kontrola. Jakmile \u010dlov\u011bk ztrat\u00ed syst\u00e9m, v \u00fakolech se utop\u00ed. Co mi k \u0159\u00edzen\u00ed chodu kancel\u00e1\u0159\u00ed hodn\u011b pom\u00e1h\u00e1, je online program pro projektov\u00e9 \u0159\u00edzen\u00ed<\/strong>, konkr\u00e9tn\u011b Asana. \u00dakoly si organizuji do kategori\u00ed Praha, Brno \u2013 m\u00e1m tak o v\u0161em p\u0159ehled. Co je hotov\u00e9, odkliknu, ale kdykoliv se k \u00fakolu m\u016f\u017eu vr\u00e1tit. <\/p>\n\n\n\n

M\u00e1te n\u011bjak\u00fd jasn\u011b dan\u00fd syst\u00e9m pr\u00e1ce, kter\u00fd dodr\u017eujete?<\/strong><\/p>\n\n\n\n

Pracuji s projektov\u00fdm n\u00e1strojem, kalend\u00e1\u0159em a se\u0161item. M\u00e1m obvykle milion rozd\u011blan\u00fdch v\u011bc\u00ed a abych si udr\u017eela po\u0159\u00e1dek, \u00fapln\u011b v\u0161echno si p\u00ed\u0161u<\/strong>. Nejrychlej\u0161\u00ed je si ka\u017ed\u00fd \u00fakol zapsat do se\u0161itu, t\u0159eba kdy\u017e ke mn\u011b p\u0159ijde kolega s po\u017eadavkem, nap\u00ed\u0161e mi na Slacku nebo mi zavol\u00e1 dodavatel. <\/p>\n\n\n\n

P\u0159es den si pak v\u017edycky najdu chv\u00edli, t\u0159eba deset minut dopoledne i odpoledne, v\u0161em \u00fakol\u016fm v se\u0161it\u011b p\u0159id\u00e1m priority (k tomu pou\u017e\u00edv\u00e1m samolepic\u00ed pap\u00edrky) a zanesu je do projektov\u00e9ho n\u00e1stroje Asana. Tam jim p\u0159id\u011bl\u00edm deadline<\/em> a pou\u0161t\u00edm se do jejich pln\u011bn\u00ed.<\/p>\n\n\n\n

Va\u0161e role je hodn\u011b o komunikaci, \u0159e\u0161\u00edte n\u011bkdy i nep\u0159\u00edjemn\u00e9 situace?<\/strong><\/p>\n\n\n\n

Nep\u0159\u00edjemn\u00e9 v\u011bci ani ne\u0159e\u0161\u00edm. Ale je to hodn\u011b o m\u00e9m nastaven\u00ed, \u0159\u00edd\u00edm se heslem: co d\u00e1v\u00e1\u0161, to se ti vrac\u00ed<\/em>. Sna\u017e\u00edm se b\u00fdt za v\u0161ech okolnost\u00ed mil\u00e1 a profesion\u00e1ln\u00ed, pak jde \u0159e\u0161it cokoliv. T\u0159eba te\u010f n\u00e1m v Praze spo\u010d\u00edtali \u0161patn\u011b z\u00e1lohy na energie, ale komunikace byla nakonec bez probl\u00e9m\u016f. Pokud je nep\u0159\u00edjemn\u00e1 druh\u00e1 strana, \u010dlov\u011bk se nesm\u00ed nechat rozhodit, rad\u011bji hovor rychle ukon\u010dete, nechte v\u011bci vychladnout a vra\u0165te se k nim pozd\u011bji. <\/p>\n\n\n\n

P\u0159e\u010dt\u011bte si dal\u0161\u00ed \u010dl\u00e1nky na blogu<\/a><\/span> Manutanu nebo se pod\u00edvejte na na\u0161i nab\u00eddku kancel\u00e1\u0159sk\u00fdch pot\u0159eb<\/a><\/span>.<\/p>\n","protected":false},"excerpt":{"rendered":"

Pavla pracuje jako office mana\u017eerka v men\u0161\u00ed marketingov\u00e9 agentu\u0159e v centru Brna. V oblasti back office m\u00e1 u\u017e 8 let zku\u0161enost\u00ed a pracovala i ve velk\u00e9 IT firm\u011b. Prozrazuje, jak\u00fd syst\u00e9m si nastavila, aby j\u00ed neunikl \u017e\u00e1dn\u00fd \u00fakol, \u010d\u00edm se \u0159\u00edd\u00ed p\u0159i dopl\u0148ov\u00e1n\u00ed z\u00e1sob kancel\u00e1\u0159sk\u00fdch pot\u0159eb a jak na d\u00e1lku spravuje pra\u017eskou pobo\u010dku.<\/p>\n","protected":false},"author":2,"featured_media":3033,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"slim_seo":{"title":"Office mana\u017eerka rad\u00ed, jak na organizaci \u00fakol\u016f \u2022 Manutan","description":"Pavla m\u00e1 osm let zku\u0161enost\u00ed z back office a vysv\u011btluje sv\u016fj syst\u00e9m pr\u00e1ce i to, jak \u0159\u00edd\u00ed kancel\u00e1\u0159 na d\u00e1lku. Zachra\u0148uje ji projektov\u00fd n\u00e1stroj, kalend\u00e1\u0159 i se\u0161it."},"footnotes":""},"categories":[268,266],"tags":[289,300,295],"class_list":["post-3034","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-odbornici-radi","category-typy-a-navody","tag-kancelar","tag-pece-o-zamestnance","tag-rozhovor"],"jetpack_featured_media_url":"https:\/\/www.manutan.cz\/magazin\/wp-content\/uploads\/2022\/07\/pexels-burst-373892.jpg","_links":{"self":[{"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=\/wp\/v2\/posts\/3034","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=3034"}],"version-history":[{"count":6,"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=\/wp\/v2\/posts\/3034\/revisions"}],"predecessor-version":[{"id":5972,"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=\/wp\/v2\/posts\/3034\/revisions\/5972"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=\/wp\/v2\/media\/3033"}],"wp:attachment":[{"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=3034"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=3034"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.manutan.cz\/magazin\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=3034"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}